Smart Marina Management

a) Overview

Interactive map-based marina layout. Each berth color-coded to show occupancy.

b) Color Codes

c) Functions

• Search & filter vessels (name, number, date)
• Drag & drop berth assignment
• Contract & reservation integration
• Pontoon change planning
• Real-time occupancy & availability

d) Reports

• Occupancy rates (%)
• Revenue projections
• List of vessels at sea
• List of available berths

a) Basic Vessel Info

• Name
• Type (S/Y, M/Y, etc.)
• Usage (Private, Charter, Commercial)
• Ownership type (Corporate / Individual)
• Owner, charter company, group company

b) Technical Specs

• Model, brand
• Year built
• Flag
• Dimensions (beam, LOA, draft, surface area)
• Passenger capacity
• First entry date
• Home port

c) Legal Info

• Registration certificate no & expiry
• Insurance expiry

d) Contacts

• Captain details
• Contact person
• Email/SMS consent

e) Notes

• Free-text notes

f) Contract Tab

List of active/inactive contracts linked to the vessel

Fields: Berth No, Vessel, Customer, Start/End, Period, Insurance expiry, Price, Discount

a) General Info

• Profile name (e.g., BBS Yachting Ltd.)
• Type (Individual, Corporate, Charter Company)
• Tax type (VAT/TIN/SSN)
• Tax office & number
• Address, city, postal code, country
• Contact: email, phone, mobile, website
• Status: Active / Inactive

b) Vessel Relations (Tabs)

• Owned vessels
• Vessels where contact person
• Vessels where captain
• Vessels under charter
• Group company vessels

c) Vessel Data Table

• Vessel ID, Type, Name, Flag
• Dimensions: beam, length, draft, surface area
• First entry date
• Registration expiry

d) Functions

• Add/duplicate profile
• Export to PDF/print
• Integrated with vessel & contract modules

• Price lists
• Seasonal / LOA / vessel type-based tariffs
• Revenue code definitions
• POS device definitions

a) Contract Info

• Vessel, customer, contract no, status
• Start & end dates, duration
• Insurance expiry

b) Berth Allocation

• Berth / Pontoon selection
• Berth change request
• List price, discount, net & total amounts

c) Financial

• Currency
• VAT %
• Discounts / campaigns
• Paid / remaining amount
• Parent contract link

d) Contacts

• Responsible person, contact details

e) Tabs

• Voyages (start, end, notes)
• Folio transactions
• Entry/exit logs
• Linked work orders
• Documents (insurance, license, ID)
• Berth change plan
• Official notes & correspondence

f) Actions

• Create / duplicate contract
• Print & export PDF
• Renewal / cancellation
• e-Invoice & payment integration

• Entry & exit logs
• Voyage plans & history
• Port definitions

• Missing document list
• Document types & validity checks

a) Basic Work Order Info

• Work order ID
• Created date
• Start & end time
• Requesting department
• Assigned staff/department
• Location (berth, vessel, warehouse)
• Task description
• Status (Planned, In Progress, Completed, Cancelled)
• Periodicity (One-time, Daily, Seasonal, Recurring)

b) Details

• Task notes
• Assigned staff
• Related vessel or berth

c) Cost & Resource Tracking

• Date, department, revenue/cost
• Document No
• Stock usage (code, quantity, unit)
• Notes

d) Management Functions

• Create work order
• Update status
• Schedule recurring tasks
• Department-based assignments
• Filter & search

e) Operational Features

• Preventive maintenance scheduling
• Priority (High / Normal / Low)
• Mobile integration (photos, status updates)
• Before/after visual records
• Accounting & stock integration

f) Reporting

• Completed tasks report
• Pending/overdue tasks
• Cost analysis (labor, materials)
• Department performance KPIs
• SLA compliance

• Cash transactions
• Payments & receipts
• POS terminal integration

• All invoices
• Revenue code integration

• Pontoons

• Berth points

• Vessel types

• Document types

• Ports

• Marina configuration settings

• Departments

• Revenue codes

• POS definitions

a) Customers & Vessels

• Ownership type distribution (corporate, individual, other)
• Vessel type distribution (S/Y, M/Y, Motorboat, Speedboat, etc.)
• Usage purposes (private, commercial, other)

b) Contracts & Reservations

• Contracts expiring by month
• Contract statuses: Agreement, Renewal, Offer, Request, Reservation, Waiting

c) Marina & Berth Utilization

• Occupancy by dock (A–H, Rd)
• Overall occupancy %

d) Customer Nationalities

• Distribution by country

e) Contract Durations

• Periods: monthly, seasonal, annual (12 months predominant)

• Standard & custom reports
• Occupancy, revenue, work orders, compliance reports
• Export to Excel, PDF
• Scheduled email reports

With this unified system, a marina can:

• Optimize resource usage,
• Maximize profitability,
• Deliver premium service quality to tenants and boat owners,
• Maintain full operational transparency and compliance.

It is not just management software—it is a complete digital backbone for modern marina businesses.